Perpetual Access Ordering
This module is designed for libraries which have purchased perpetual access licenses to books in the Canadian Electronic Library on the ebrary platform and who wish to purchase licenses to additional titles. While this process can be accomplished through an ebrary site, desLibris offers simplicity and additional selection tools.
Using this module is similar to the process for ordering MARC records. Sets of titles are created using a search, and then the results are exported as either quotes or orders.
If your library has ever purchased a perpetual access license from CEL on the ebrary platform, you may use this module to determine which licenses you own and order new titles.
To use this module (and all modules on the dashboard,) you must be logged in with your Administrator password. Once logged in, create a search for titles of interest.
On the Results tab, you will see a save search option.
Clicking on “Save search to obtain quote” will take you to a dialogue box offering you the choice of limiting the results to titles not owned (1). You may also limit to license availability (2). You may play with the search to improve the filter to catch only those titles you wish to order. When your search is ready, give the search a name (3) and click “Save.”
The next screen will be the "Manage Saved Search" panel on the Library Dashboard. This will present the search you have saved (as well as all previous saves) and give you the tools to edit or confirm the order.
Clicking Edit/Confirm Order will take you to the Quote/Order Wizard, where you may select a preferred perpetual access license model.
Step #2 will permit you to select licenses required and number of licenses (if more than one SUPO license is needed).
This screen is interactive, so the addition or removal of any title or a change in model ordered will change the running totals.
When your selection is complete, moving to the next step will give you a total (including applicable takes) for your order.
Selecting “Just send me a quote” will generate a confirmation message and an emailed quote in Excel form which you may use to modify or alter. The form looks like this:
Selecting “Confirm Order” will generate an order. This will be confirmed by an Excel list emailed to your address.
The order will be acknowledged by deslibris and placed with ebrary.
Implementation of the order will require 5-7 days. We will add the titles ordered to your library’s ebrary channel and forward our invoice, which will be identical to the amount quoted.